Built for aviation from day one
It's built specifically for aviation, so it handles the things a general tool misses: part numbers and conditions, certification, aircraft registrations, and the mix of clean and scanned PDFs that suppliers actually send.
How it works
Quotes and responses arrive by email, same as they do now. PartsFlow reads each message and its attachments, including scanned PDFs, and extracts part number, price, quantity, lead time, condition and supplier into structured records.
When several suppliers quote the same part, each one is captured as a separate quote against the same requirement, so they sit side by side for comparison. Every quote is matched back to the right job and aircraft. Once an order ships, courier tracking updates on its own. Duplicate emails and already-handled threads get filtered out before they reach your team.
What it does
- Reads both digital and scanned PDF quotes, including the awkward supplier formats
- Captures multiple supplier quotes per requirement and lines them up for comparison
- Matches quotes to the right aircraft by registration (ZK, VH and others)
- Tracks placed orders through to delivery automatically
- Flags conflicts when a supplier revises a quote or two sources disagree, rather than silently overwriting
- Filters duplicate emails and handled threads
- Keeps each customer's data separated
Why it's different
PartsFlow is built for aviation, not adapted from generic procurement. It understands part numbers, regos and the way aviation suppliers format their quotes, and it handles the messy reality of supplier email — scanned documents and inconsistent layouts included.
Your team gets side-by-side supplier comparison with no manual data entry, data hosted in-region for NZ and Australian privacy requirements, and confidence that nothing slips through: duplicates are filtered and quote changes are flagged, so quotes don't get lost or quietly replaced.
Where PartsFlow is heading
Aviation is where PartsFlow started and where it's proven, but the engine underneath isn't aviation-only. Reading supplier email, pulling structured data out of messy quotes and documents, comparing suppliers side by side and tracking orders through to delivery are problems every procurement and logistics operation runs into. We're building toward other logistics domains beyond aviation, and shaping that roadmap around the operators who come on early.
Work in logistics outside aviation?
If you're running procurement or supply chain in another industry and the same inbox-heavy quoting and tracking problems sound familiar, we'd like to hear from you. Early conversations help shape what we build next, and there's room to influence where it goes.